In order to strengthen international culture exchange and further the development of the education of this School's foreign students, the School puts forth the following regulations for standardizing the work of managing its foreign students. Through these regulations, the Schools desires to enable its students to work hard so that they can smoothly and successfully complete their academic studies. These regulations are in accordance with the Ministry of Education, the Ministry of Foreign Affairs, and the Public Security Bureau, who together published the “Regulations for the Management of Foreign Students at Higher Education Institutions.” The following regulations combine those regulations with the regular practices of this School.
I. Rules and Regulations for Foreign Students
A. Students must comply with all relevant laws and rules of the Chinese government.
B. Students must comply with the University's system of rules and regulations.
C. All activities in which a foreign student participates ought to contribute to the purpose of academic study or friendly exchange. No activities should hinder or obstruct the orderly manner of Chinese society, nor should infringe upon the rights of others.
D. Students are prohibited from using disseminating, posting, distributing, or displaying any propaganda or proselytizing materials – neither on the University campus nor on its networks.
E. Students should respect the customs and habits of Chinese citizens, as well as those of other foreigns students from other countries.
F. Students should respect the teachers and the employees of the School. Students should demonstrate mutual respect for each other, building unity through friendship.
G. Students should work hard in their studies, taking seriously the task of completing their studies.
H. Students are not to undertake any activities which are not in accordance with their visa status. For example, students (on a student visa) are prohibited from holding any post of employment, whether on or off campus, nor are they to engage in any commercial or business activities. However, students are allowed to participate in those activities sanctioned by the school. Any students applying for a job must first report to the School to request official approval.
II. Entering the school, registering for studies
A. Those students who have already received noticed of admission to the School should bring a photo, the notice of invitation (JW202/JW201), and the form for physical examination for foreign students to the School during the specified period. If for an reason the student is unable to report to the School during this period, he or she should notify the School's office for Foreign Students to request a leave of absence. Those who do not have an excusable reason and have not received advance approval from the School will be regarded as renouncing their qualification for admission to the School. When registering, new students should bring 5 copies of 2-inch photos (head shot, white background) and 1 copy of a 1-inch photo (head shot), along with a completed “Foreign Student, New Student Admission Information Registration Form.”
B. When an academic semester begins, on-campus students must bring their student I.D. to the School's Foreign Students Office in order to register and pay tuition.
C. After undergraduate (Bachelor's Degree) students and graduate students have come to the School's Foreign Students Office to register, they ought to report to their respective school's to complete any other related admissions procedures, in accordance with the policies of their school and the University.
D. After admission to the University, new students need to apply for a student I.D. card and a library card. The student identification number for the I.D. card is issued by the Foreign Students Office of the School; this number is then given to the University office for integration into their system. To apply for a library card, new students should consult the relevant policies and procedures. Student I.D. Cards and library cards are non-transferable and must be returned to the University after graduation.
E. Students ought to select classes based on the University's education plan for students, along with take all corresponding examinations. Exam scores are entered into each student's academic record, which is a part of the student's general file.
i. Graduate research students and undergraduate students who have completed the courses necessary, fulfilled all academic credit requirements will be given a corresponding graduation diploma. Those who have not fulfilled all requirements will not be given a diploma.
ii. Advanced Chinese Studies students who have completed their advanced studies plan will be given a course completion certificate, but do not receive academic credit or a diploma.
iii. Students who stop their studies midway must complete the “Ningxia University Foreign Student Termination of Studies (Without Academic Credit) Application” form, by which to receive a proof of studies completed along with proof of attendance period at the School.
III. Obtaining a Student Visa and Residence Permit
A. Foreign students who plan to stay for more than 6 months must come to the Foreign Student Office within 3 days of their arrival to the University in order to begin procedures for applying for a residence permit.
B. Within 2 weeks of admission to the University, new students will undergo a physical examination as required by the Public Security Bureau's department for Entry and Exit. This procedure will be arranged by the School and will take place at a specified examination clinic. The cost of the examination is the responsibility of each individual student. Students who have already undergone a physical examination no earlier than 3 months prior to their arrival must show proof of examination at an authorized public hospital or private clinic or medical facility along with proof of health. These proof documents must be authenticated at a Chinese Consulate prior to the student's arrival.
C. During the foreign student's study period, if a student's residence permit needs to be extended or updated, that student must come to the School's Foreign Student Office at least 15 days in advance, providing all necessary documents and completing the corresponding application. A student who lets his/her residence permit expire because the necessary documents were not gathered in time will be in violation of the law as illegal residents. All consequences will be the responsibility of the student (in accordance with the current laws regarding foreigners who enter China, a foreigner with an expired visa or residence permit is subject to a fine of 500 RMB per day).
D. Fees for visa or residence permit extensions or changes are set based on the policies of the Public Security Bureau and are the responsibility of the student.
E. After the visa extension process has been completed by the Public Security Bureau and the passport has been returned to the student the student must go to the local Police office within 24 hours in order to register with this updated temporary residence document.
F. All of the different kinds of student identification (i.e. student I.D. card, library card, etc.) are prohibited from being altered, transferred, sold, or damaged. If a student loses his/her passport, that student ought to go immediately to the local Public Security office in order to report the loss of passport. At the same time, the student student should notify the embassy of his/her home country in order to apply for a replacement passport. Within 10 days of receiving a replacement passport, the student must return to the Public Security office in order to apply for a replacement visa and/or residence permit. All fees are the responsibility of the student. The student should also report this incident to the School.
G. Any violation of the University's rules and regulations will result in a cancellation of the student's enrollment. Within 15 days of this time, the residence permit or visa for that student will be canceled. Before this 15 day period is completed, the student can go to the Public Security office in order to apply for a 1 month tourist visa.
IV. Leaving the University
A. Procedures for leaving the University for undergraduate students (other than those who are students of the School of International Education) and graduate students will be carried out according to the policies of the Office of Academic Affairs and the Graduate School. Non-degree foreign students must complete the “Ningxia University Foreign Student Termination of Studies (Without Academic Credit) Application” form,
B. When a foreign student leaves the University, that student must complete the following procedures in a timely manner: go to the School's Foreign Students' Office to have his/her student I.D. card canceled, return dining card, complete procedures for leaving the dormitory, have his/her library card canceled at the University library, go to the School's administrative office to return education materials. The items which a graduating student will receive from the School after completing graduation procedures also includes the school transcript and certificate of studies.
C. Foreign students who graduate or (for non-degree students) complete their studies or withdraw from the school are required to leave the University within two weeks of completing the procedures for leaving the University. The School is prohibited from allowing students to apply for any residence permit extension for these students.
V. Attendance Policies
A. Students should take care to adhere to classroom rules, arrive to class on time, and not leave early.
B. Students should participate in all classes and activities organized by the School as part of a student's education plan. Any student who is unable to participate because of time conflict or illness should notify the School in advance in order to request a leave of absence.
C. Any student who misses class while failing to request a leave of absence will have that absence regarded as a truancy. When unexcused absences have reached a certain number based on School policies, the School reserves the right to take disciplinary action.
i. Any student who misses two consecutive weeks of class or activities will be automatically expelled from the School.
ii. Any student who has unexcused absences for a course that exceeds one-third of the total number of class sessions for that course will be disqualified from taking course exams and will be required to take the course over again.
iii. Any student who is found to be cheating on an exam will not be given the opportunity to retake that course's exam. That student will be allowed to take the course over again one time, but will only be allowed to claim 60% of that retaken course's academic scores. Advanced language studies students who miss their exam or are found to be cheating will be given an academic score of zero but permitted one opportunity to retake the exam.
VI. Rewards and Punishments
A. Students who take care to adhere to the University's system or rules and regulations, study hard, and have outstanding academic scores or stand out in other ways from among their foreign student classmates will be given, in accordance with the School's policies, certain honors and rewards.
B. Students who violate the University's rules, violate public morality laws, violate the rules and policies of the Public Security Bureau, or commit destruction of public property, gambling, drug use, alcohol abuse, brawling or assault, sexual harassment or other like behaviors will be reviewed by the School in accordance with the severity of their actions and subject to censure and disciplinary action.
Foreign students who come to the School of International Education will be required to pay the following fees:
A. Course Registration fee: 400 RMB
B. Tuition (except for scholarship recipients) fees:
· Advanced Chinese (non-degree) students: 10000 RMB per student per academic year
· Undergraduate students: 12800 RMB per student per academic year
· Graduate students: 16000 RMB per student per academic year
C. Dormitory fees:
· Foreign student apartments (2 student apartment with shared room): 6000 RMB per student per academic year
· Foreign student apartments (2 student apartment with private room): 10800 RMB per student per academic year
· Foreigner Center apartment (2 student apartment with shared room): 3000 RMB per student per academic year
· Foreigner Center apartment (2 student apartment with private room): 6000 RMB per student per academic year
IX. Procedures for Paying Fees
A. Non-degree students must pay their tuition and dormitory fees for an entire semester or an entire year all at one time.
B. Degree students who enroll as new students at the beginning of September (undergraduate students, graduate Master's Degree students, PhD students) are required to pay tuition for an entire academic year.
C. The time period for paying tuition and dormitory fees is within two weeks of the date for beginning class registrations at the beginning of a semester. After these fees have been paid, the student can then apply at the school for the appropriate visa or residence permit procedures.
D. Any student with special circumstances who needs to extend the period allowed for paying fees must report to the School's Foreign Student Office with a written application. That student will have one month from the date of that application to pay all required fees; otherwise, he/she will have his enrollment canceled and disqualified from continuing studies.
E. All fees must be paid in Chinese RMB.
A. Students who withdraw from the School before the registration date will have their tuition and dormitory fees refunded to them. Those who up to and including 30 days of the registration date will have 50% of their tuition fees refunded, but dormitory fees are final and will not be refunded. Any withdrawal from the School after this 30-day period will result in no tuition or dormitory fees refunded.
B. Any student who requests a refund must submit a written application for refund along with the original receipt for fees given; otherwise, no refund can be given.
C. Students who transfer midway through a semester, are found to be in violation of University rules and regulations, or who have had their enrollment revoked will not be allowed to receive any refund of tuition or dormitory fees for that semester.
D. The course registration fee is non-refundable.
E. All refunds will be given in Chinese RMB.
XI. Dormitory Policies
A. The University has provided special apartment-style dormitory housing for its foreign students. Foreign students ought to respect the rules and policies for these foreign student dormitories. Foreign students are permitted to live off-campus, but they must apply with the University to complete the necessary off-campus housing registration procedures.
B. Students who have graduated or otherwise completed their students are required to leave the University within the time period allowed by University policies, which will no longer provide housing for that student after that time.
C. Students are prohibited from using the dormitory housing in any way that is in violation of the law or the rules and regulations of the University. Students are prohibited from privately trading rooms or allowing the overnight stay of others.
D. Students should be careful to adhere to procedures regarding fire safety, taking measures to prevent fires, and using all appliances safely.
E. Students should take care to keep dormitory rooms and common areas clean. Students are prohibited from throwing anything out of their dormitory windows. Students should keep the dormitory environment quiet and peaceful, taking care to keep the noise level down in order not to affect the studies or sleep of fellow students.
A. These policies and provisions have been issued in accordance with the laws of the Ministry of Education, the Ministry for Higher Education, the Ministry for the Inspection of Entry-Exit of Foreigners, the policies for the supervision of foreign students received by higher education institutions, the policies for the supervision of students in higher education institutions, and all other relevant laws and policies.
B. These policies are effective immediately.
The office of the School of International Education reserves the right to interpret these policies in matters of dispute.